PRIVACY POLICY

_{Last updated OCTOBER 11, 2024}

Render Weekly is the premiere community for industrial design and rendering worldwide, and, as such, we take your privacy seriously. So, please read this privacy policy carefully as it contains important information on who we are and our information practices, meaning how and why we collect, use, disclose, sell, share, store, and retain your personal information. It also explains your rights in relation to your personal information and how to contact us or supervisory authorities in the event you have a complaint or request.

By visiting our website www.renderweekly.com, making an account, submitting a design, and/or making a purchase you are accepting and agreeing to comply with this privacy policy. Do not continue to use Render Weekly’s website if you do not accept all of the terms and conditions stated herein.

When we offer goods and services to individuals in the European Economic Area (EEA), we are subject to the EU General Data Protection Regulation (EU GDPR), which applies across the entire European Union. For individuals in the United Kingdom, we are subject to the UK GDPR. For California individuals, we are subject to the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA). We are responsible as a “controller” of that personal information for the purposes of the GDPR. We are responsible for your personal information as a “business” under the CCPA/CPRA.

1. Key Terms

It would be helpful to start by explaining some key terms used in this policy:

• We, us, our
  • Sample Studio LLC, dba Render Weekly
• Our representative
  • Tyler Anderson, info@renderweekly.com
• Personal information
  • Any information relating to an identified or identifiable individual

2. Personal Information We Collect About You

We may collect and use the following personal information, including sensitive personal information, that identifies, relates to, describes, is reasonable capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household:

Categories and Specific Types of Personal Information Collected

• Identifiers
  • Render Weekly only collects information about you that you share. This may include your name, address, email, telephone number, professional background, employment status, and/or a bio (written by you).
• Website account log-in, financial account, debit card, or credit card number in combination with any required security or access code
  • Render Weekly may collect your proprietary account log-in information if you decide to make an account on our website www.renderweekly.com and/or your credit card, debit card, or banking information if/when you decide to make a purchase.
• Internet or other electronic network activity information (e.g. cookies)
  • Render Weekly collects your information relating to each time you visit www.renderweekly.com for analytics, targeted ads, and/or user preferences. You may opt out of cookies upon entering the site.
• Geolocation data
  • Render Weekly collects your location each time you visit www.renderweekly.com.

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3. How Your Personal Information is Collected

We collect personal information from the following categories of sources:

• You, directly in person via our website and/or our Instagram account @renderweekly
• Third party with your consent (e.g., your bank)
• Social networks
• Cookies on our website
• Our IT and security systems, including:
  • Door entry systems and reception logs
  • Automated monitoring of our websites and other technical systems, such as our computer networks and connections, CCTV and access control systems, communications systems, email, and instant messaging systems

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4. How and Why We Use Your Personal Information

Under data protection laws, we can only use your personal information if we have a proper reason for doing so, for example:

• To comply with our legal and regulatory obligations
• For the performance of our contract with you or to take steps at your request before entering into a contract
• For our legitimate interests or those of a third party –or–
• Where you have given consent

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.

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5. EEA Data Subjects: Promotional Communications

We may use your personal information to send you updates by email, text message, telephone, or post about our products and/or services, including exclusive offers, promotions, or new prompts.

We have a legitimate interest in processing your personal information for promotional purposes (see above “How and why we use your personal information”). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.

You have the right to opt out of receiving promotional communications at any time by:

• Contacting us at info@renderweekly.com
• Using the “unsubscribe” link in emails or “STOP” number in texts

We may ask you to confirm or update your marketing preferences if you instruct us to, or if there are changes in the law, regulation, or the structure of our business.

What we use your personal information for, and our reasons.

To provide products and/or services to you: For the performance of our contract with you or to take steps at your request before entering into a contract or connecting companies or individuals who want to use/purchase/license a design you posted on our website.

To prevent and detect fraud against you or Sample Studio LLC d/b/a Render Weekly : For our legitimate interests or those of a third party, i.e., to minimize fraud that could be damaging for us and for you.

Ensuring business policies are adhered to, e.g., policies covering security and internet use: For our legitimate interests or those of a third party, i.e., to make sure we are following our own internal procedures so we can deliver the best service to you.

Operational reasons, such as improving efficiency, training, and quality control: For our legitimate interests or those of a third party, i.e., to be as efficient as we can so we can deliver the best service for you at the best price

Ensuring the confidentiality of commercially sensitive information: For our legitimate interests or those of a third party, i.e., to protect trade secrets and other commercially valuable information. To comply with our legal and regulatory obligations.

Statistical analysis to help us manage our business, e.g., in relation to our financial performance, customer base, product range or other efficiency measures: For our legitimate interests or those of a third party, i.e., to be as efficient as we can so we can deliver the best service for you at the best price.

Preventing unauthorized access and modifications to systems: For our legitimate interests or those of a third party, i.e., to prevent and detect criminal activity that could be damaging for us and for you. To comply with our legal and regulatory obligations.

Updating and enhancing customer records: For the performance of our contract with you or to take steps at your request before entering into a contract. To comply with our legal and regulatory obligations. For our legitimate interests or those of a third party, e.g., making sure that we can keep in touch with our customers about existing orders and new products

Statutory returns: To comply with our legal and regulatory obligations.

External audits and quality checks, e.g., for ISO or Investors in People accreditation and the audit of our accounts: For our legitimate interests or a those of a third party, i.e., to maintain our accreditations so we can demonstrate we operate at the highest standards. To comply with our legal and regulatory obligations.

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6. Who We Share Your Personal Information With

We routinely share personal information with:

• Service providers we use to help deliver our products and/or services to you, such as payment service providers, warehouses, and delivery companies
• Other third parties we use to help us run our business, such as marketing agencies or website hosts
• Third parties approved by you, including social media sites you choose to link your account to or third-party payment providers

We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers relating to ensure they can only use your personal information to provide services to us and to you. We may also share personal information with external auditors, e.g., in relation to ISO [or Investors in People] accreditation and the audit of our accounts.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

We may also need to share some personal information with other parties, such as potential buyers of some or all of our business or during a restructuring. We will typically anonymize information, but this may not always be possible. The recipient of the information will be bound by confidentiality obligations.

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7. Personal Information We Sold or Shared

In the preceding 12 months, we have not sold any personal information for business purposes, however, we have shared personal information when necessary to connect a designer/poster with a party interested in their posted designs and/or services.

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8. Categories of Personal Information We Disclosed for a Business Purpose

In the preceding 12 months, we have not disclosed any personal information for a business purpose.

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9. How Long Your Personal Information Will Be Kept

We will keep your personal information while you have an account with us or while we are providing products and/or services to you. Thereafter, we will keep your personal information for as long as is necessary:

• To respond to any questions, complaints or claims made by you or on your behalf
• To show that we treated you fairly –or–
• To keep records required by law

We will not retain your personal information for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of personal information.

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10. California Consumers: Your Rights Under the CCPA/CPRA

You have the right under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA), and certain other privacy and data protection laws, as applicable, to exercise free of charge:

You have the right to know, and request disclosure of:

• The categories of personal information we have collected about you, including sensitive personal information
• The categories of sources from which the personal information is collected
• The categories of third parties to whom we disclose personal information, if any –and–
• The specific pieces of personal information we have collected about you

Please note that we are not required to:

• Retain any personal information about you that was collected for a single one-time transaction if, in the ordinary course of business, that information about you is not retained
• Reidentify or otherwise link any data that, in the ordinary course of business, is not maintained in a manner that would be considered personal information –or–
• Provide the personal information to you more than twice in a 12-month period

In connection with any personal information we may sell, share, or disclose to a third party for a business purpose, you have the right to know:

• The categories of personal information about you that we sold or shared and the categories of third parties to whom the personal information was sold or shared –and–
• The categories of personal information that we disclosed about you for a business purpose and the categories of persons to whom the personal information was disclosed for a business purpose

You have the right to opt-out of the sale of your personal information or sharing of your personal information for the purpose of targeted behavioral advertising. If you exercise your right to opt-out of the sale or sharing of your personal information, we will refrain from selling or sharing your personal information, unless you subsequently provide express authorization for the sale or sharing of your personal information.

To opt-out of the sale or sharing of your personal information, visit our homepage and click on the Do Not Sell or Share My Personal Information link here: 

www.renderweekly.com/legal/data-privacy-preferences-opt-out.

You have the right to limit the use and disclosure of your sensitive personal information to the use which is necessary to:

• Perform the services or provide the goods reasonably expected by an average consumer who requests those goods or services
• To perform the following services: (1) Helping to ensure security and integrity to the extent the use of the consumer's personal information is reasonably necessary and proportionate for these purposes; (2) Short-term, transient use, including, but not limited to, non-personalized advertising shown as part of a consumer's current interaction with the business, if the consumer's personal information is not disclosed to another third party and is not used to build a profile about the consumer or otherwise alter the consumer's experience outside the current interaction with the business; (3) Performing services on behalf of the business, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business; and (4) Undertaking activities to verify or maintain the quality or safety of a service or device that is owned, manufactured, manufactured for, or controlled by the business, and to improve, upgrade, or enhance the service or device that is owned, manufactured, manufactured for, or controlled by the business –and–
• As authorized by further regulations

You have a right to know if your sensitive personal information may be used, or disclosed to a service provider or contractor, for additional, specified purposes.

To limit the use of your sensitive personal information, visit our homepage and click on the "Limit the Use of My Sensitive Personal Information" link here: www.renderweekly.com/legal/data-privacy-preferences-opt-out.

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

• Delete your personal information from our records –and–
• Direct third parties to whom the business has sold or shared your personal information to delete your personal information unless this proves impossible or involves disproportionate effort

Please note that we may not delete your personal information if it is reasonably necessary to:

• Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or product recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us
• Help to ensure security and integrity to the extent the use of the consumer's personal information is reasonably necessary and proportionate for those purposes
• Debug to identify and repair errors that impair existing intended functionality
• Exercise free speech, ensure the right of another consumer to exercise their right of free speech, or exercise another right provided for by law
• Comply with the California Electronic Communications Privacy Act
• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent
• Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us
• Comply with an existing legal obligation –or–
• Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information

If we maintain inaccurate personal information about you, you have the right to request us to correct that inaccurate personal information. Upon receipt of a verifiable request from you, we will use commercially reasonable efforts to correct the inaccurate personal information.

You have the right to not be retaliated against by us because you exercised any of your rights under the CCPA/CPRA. This means we cannot, among other things:

• Deny goods or services to you
• Charge different prices or rates for goods or services, including through the use of discounts or other benefits or imposing penalties
• Provide a different level or quality of goods or services to you –or–
• Suggest that you will receive a different price or rate for goods or services or a different level or quality of goods or services

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11. EEA Data Subjects: Your Rights Under the EU GDPR

Right to Be Informed: The right to know or be notified about the collection and use of your personal information

Right to Access: The right to be provided with a copy of your personal information (the right of access)

Right to Rectification: The right to require us to correct any mistakes in your personal information

Right to be Forgotten: The right to require us to delete your personal information—in certain situations

Right to Restriction of Processing: The right to require us to restrict processing of your personal information—in certain circumstances, e.g., if you contest the accuracy of the data

Right to Data Portability: The right to receive the personal information you provided to us, in a structured, commonly used, and machine-readable format and/or transmit that data to a third party—in certain situations

Right to Object:

·  At any time to your personal information being processed for direct marketing (including profiling)

·  In certain other situations to our continued processing of your personal information, e.g., processing carried out for our legitimate interests

Right Not to be Subject to Automated Individual Decision-Making: The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you

For further information on each of those rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner's Office (ICO) on individual rights under the EU General Data Protection Regulation.

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12. How to Exercise Your Rights

 If you would like to exercise any of your rights as described in this Privacy Policy, you can email us at info@renderweekly.com. 

• Please note that you may only make a CCPA/CPRA-related data access or data portability disclosure request twice within a 12-month period.
• If you choose to contact us directly by email, you will need to provide us with:some text
  • Enough information to identify you (e.g., your full name, account number, and reference to a specific matter)
  •  Proof of your identity and address –and–
  • A description of what right you want to exercise and the information to which your request relates
• We are not obligated to make a data access or data portability disclosure if we cannot verify that the person making the request is the person about whom we collected information or is someone authorized to act on such person's behalf.
• Any personal information we collect from you to verify your identity in connection with your request will be used solely for the purposes of verification.

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13. EEA Data Subjects: Where Your Personal Information is Held

To deliver services to you, it is sometimes necessary for us to share your personal information outside the EEA, e.g.:

• With our offices outside the EEA
• With your and our service providers located outside the EEA –or–
• If you are based outside the EEA 

These transfers are subject to special rules under European and UK data protection law.

Many non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, ensure the transfer complies with data protection law and all personal information will be secure. Our standard practice is to use standard data protection contract clauses that have been approved by the European Commission. To obtain a copy of those clauses please email us at info@renderweekly.com.

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14. EEA Data Subjects: Transferring Your Personal Information Out of the EEA

 To deliver services to you, it is sometimes necessary for us to share your personal information outside the EEA, e.g.:

• With our offices outside the EEA
• With your and our service providers located outside the EEA –or–
• If you are based outside the EEA 

These transfers are subject to special rules under European and UK data protection law.

Many non-EEA countries do not have the same data protection laws as the United Kingdom and EEA. We will, however, ensure the transfer complies with data protection law and all personal information will be secure. Our standard practice is to use standard data protection contract clauses that have been approved by the European Commission. To obtain a copy of those clauses please email us at info@renderweekly.com.

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15. Keeping Your Personal Information Secure

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to access it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

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16. EEA Data Subjects: How to File a GDPR Complaint

We hope that we can resolve any query or concern you raise about our use of your information.

The GDPR also gives you the right to lodge a complaint with a supervisory authority, in the European Union (or EEA) state where you work, normally live, or where any alleged infringement of data protection laws occurred. 

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17. Changes to This Privacy Notice

This privacy notice was published on August 7, 2024 and last updated on October 11, 2024.

We may change this privacy notice from time to time–when we do, we will inform you via  our website or other means of contact such as email].

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18. How to Contact Us

Please contact us at info@renderweekly.com if you have any questions about this privacy policy or the information we hold about you.

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19. Do You Need Extra Help?

 If you would like this notice in another format (for example: audio, large print, braille) please contact us at info@renderweekly.com. 

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